Banff International String Quartet Competition and Festival
Banff Centre for Arts and Creativity
 
Banff, AB Hybrid work
$27.11–$28.46 an hour - Full-time
Banff Centre for Arts and Creativity
Banff, AB•Hybrid work
$27.11–$28.46 an hour

Job details

Pay
$27.11–$28.46 an hour
Job type
Full-time

Benefits
Pulled from the full job description
Employee assistance program
Housing allowance

Full job description
Program Coordinator, Banff International String Quartet
This is a term position until September 30, 2025

Banff Centre for Arts and Creativity aims to inspire everyone who attends our campus – artists, leaders, and thinkers – to unleash their creative potential.

We acknowledge, with deep respect and gratitude, our home on the side of Sacred Buffalo Guardian Mountain. In the spirit of respect and truth, we honour and acknowledge the Banff area, known as “Minhrpa” (translated in Stoney Nakoda as “the waterfalls”) and the Treaty 7 territory and oral practices of the Îyârhe Nakoda (Stoney Nakoda) – comprised of the Bearspaw, Chiniki, and Goodstoney Nations – as well as the Tsuut’ina First Nation and the Blackfoot Confederacy comprised of the Siksika, Piikani, Kainai. We acknowledge that this territory is home to the Shuswap Nations, Ktunaxa Nations, and Metis Nation of Alberta, Rocky view District 4. We acknowledge all Nations who live, work, and play, help us steward this land, and honour and celebrate this place.

The Opportunity
The Banff International String Quartet Competition (BISQC) has been celebrating chamber music for over 40 years. The Program Coordinator is responsible for all administrative and logistic aspects of the festival, tour and competition, assisting in the planning and delivery, and is a key representative of BISQ events for the rest of Banff Centre.

Role and Responsibilities
Reporting to the Manager, Banff International String Quartet Competition (BISQC), the Program Coordinator is responsible for the following:

Email and Contact Management: Monitor general email account and assist with contact and event management through usage of tools such as smartsheets, sharepoint and other software.
Meeting Coordination: Arrange and document meetings for internal and external parties.
Financial Processing: Handle billing, invoicing, purchase orders, and expense claims according to Banff Centre guidelines.
Communication and Logistics: Manage communications with ticket buyers, guests, and participants. Arrange travel, accommodation, and special requirements for various individuals involved in events.
Event Preparation: Coordinate with various stakeholders and ensure documentation and logistical details are handled properly.
Program and Repertoire Management: Prepare and format program details, manage music loans, and proof content for various media needs.
Marketing and Communication: Assist in creating newsletters, house programs, and other print materials. Work with Marketing and Communications for event promotion and sponsor recognition.
Event Support: Collaborate with different departments to ensure smooth event operations and handle post-event tasks including reports and acknowledgments.
Administrative Support: Book internal resources, provide guidance during events, and assist with festival planning and logistics.
Qualifications and Educational Requirements
Diploma in Events Management/Art Administration or related field
Experience in the planning and delivery of large-scale special events
Excellent oral and written communication and team work skills in order to interact with directors, technical staff (audio, production) and participants
Flexibility, and the ability to multi-task and to make prompt decisions
Tact in dealing with directors, faculty, special guests, jurors, and artists working under pressure
The ability to remain calm under stress and meet strict deadlines
Excellent organizational and administrative skills
The ability to take initiative and work independently or as part of a team
Proficient with Microsoft Office Suite of products with advanced Excel skills, scheduling software and database skills
Any formal classical or chamber music background is strongly considered an asset
Special Requirements
Due to the nature of the job, this position may require the candidate to be on-site during competition week as needed.
Employment Terms & Benefits
This is a term position from November 18, 2024 to September 30, 2025
In accordance with CUPE 4318, this is a unionized, hourly support staff position, subject to a 500 hour probationary period.
This position pays between $27.11 and $28.46 per hour working up to 40 hours per week on a regular schedule.
Benefits of working at Banff Centre are:
Transitional staff housing options (Based on availability)
A hybrid work environment (following the 6 month probation period)
Employee Assistance Program
Staff cafeteria and restaurant discounts (at Maclab Bistro and Vistas)
Onsite fitness facility at a discounted rate – first month free for new members! (includes pool, climbing wall and gym.)
Application Process
We are accepting applications for the Program Coordinator, Banff International String Quartet until a suitable candidate has been found.
Candidates offered a position with Banff Centre, in this capacity, will be required to obtain a criminal record check verifying a clear record before a final job offer can be finalized.
Visa Requirements: Candidates must be legally eligible to work in Canada. Banff Centre is unable to assist candidates in obtaining Canadian work authorization.
Commitment to Diversity

Banff Centre for Arts and Creativity is committed to creating an equitable, diverse, and inclusive campus for students, faculty, staff and visitors. Guided by our values, Banff Centre is rooted in Alberta with provincial, national and global impact. Our strength arises from inclusion; the diversity of people, ideas, perspectives, and cultural backgrounds in our work and team. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression to apply.

FOIP Statement

Banff Centre for Arts and Creativity, through its third-party vendor, collects and stores information applicable to the candidate profile you create when you submit the information asked for above. The use and disclosure of the collected information is for the sole purpose of job search and placement activities for Banff Centre. The information is subject to the Freedom of Information and Protection of Privacy Act. The information will be retained and when disposed of it is done so in a secure matter.