Banff Centre for Arts and Creativity
 
Banff, AB•Hybrid work
$28.29–$29.70 an hour - Full-time
 

Job details
Pay
$28.29–$29.70 an hour
Job type
Full-time
Shift and schedule
Weekends as needed
Rotating shift
Holidays

Location
Banff, AB•Hybrid work

Benefits
Pulled from the full job description
Employee assistance program
Housing allowance

Full job description
Special Projects Lead - 50th Anniversary
This is a term position to December 19, 2025

Banff Centre for Arts and Creativity aims to inspire everyone who attends our campus – artists, leaders, and thinkers – to unleash their creative potential.

We acknowledge, with deep respect and gratitude, our home on the side of Sacred Buffalo Guardian Mountain. In the spirit of respect and truth, we honour and acknowledge the Banff area, known as “Minhrpa” (translated in Stoney Nakoda as “the waterfalls”) and the Treaty 7 territory and oral practices of the Îyârhe Nakoda (Stoney Nakoda) – comprised of the Bearspaw, Chiniki, and Wesley First Nations – as well as the Tsuut’ina First Nation and the Blackfoot Confederacy comprised of the Siksika, Piikani, Kainai. We acknowledge that this territory is home to the Shuswap Nations, Ktunaxa Nations, and Metis Nation of Alberta, Rockeyview, District 4. We acknowledge all Nations who live, work, and play, help us steward this land, and honour and celebrate this place.

The Opportunity
The Banff Centre Mountain Film and Book Festival is one of the flagship programs of Banff Centre. As one of the world’s pre-eminent mountain festivals – and a co-founder of the International Alliance for Mountain Film — the Festival began almost 50 years ago in the small Rocky Mountain town of Banff, Alberta. What began as a one-day festival of climbing films has now blossomed into a nine-day event in Banff that explores and celebrates what Mountain Culture means to people around the world. Events include film screenings; film, book, and photography competitions; a filmmaking workshop and mountain marketplace.

The Mountain Culture department at Banff Centre is looking for a Special Projects Lead to assist in preparation for the 50th anniversary of the Banff Centre Mountain Film and Book Festival. Reliable, self-motivated, and highly organized while remaining flexible to changing priorities, the Special Projects Lead - 50th Anniversary, demonstrates strong written and oral communication abilities and excellent interpersonal skills when dealing with all stakeholders, partners, and guests.

Roles and Responsibilities
Reporting to the Festival Manager, below are some key accountabilities:

Event Logistics

Coordinates and arranges details of program and festival registration for 50th anniversary special events, travel, on-site accommodation, and special requirements for participants and guests.
Creates and processes all contracts for 50th anniversary special events in support of the Festival Manager.
Communicates and maintains program schedule for 50th anniversary special events, created by Director, Festival & World Tour and Festival Manager.
Communicates and coordinates with Banff Centre departments for the set-up and ongoing logistical requirements of 50th anniversary special projects, and practices effective problem-solving methods to resolve issues and concerns.
Acts as a liaison between guest speakers, participants, volunteers, and other Festival team members.
Key point of contact with 50th anniversary special event guests (including but not limited to filmmakers, authors, guest speakers, publishers, exhibitors, advertisers, sponsors, technicians, media, etc.).
Contributes to the planning, scheduling, and coordination of 50th anniversary special events, including but not limited to pre-arrival packages, coordination with production for technical requirements, volunteer orientation sessions, and ensuring completion of the end of event evaluation.
In consultation with the Director, Festival & World Tour and Festival Manager, establishes and plans project management frameworks to manage the workflow to ensure effective program delivery.
Participates in and organizes planning meetings, as required.
Ensures 50th anniversary special events operate within Banff Centre policies, procedures, and guidelines.
Builds web schedule and registration pages for 50th anniversary special events on Banff Centre website and associated external platforms as required and in accordance with established practices.
Marketing/Editorial

Acts as administrative lead for 50th anniversary commemorative print program in consultation with the Director, Festival and World Tour.
Coordinates editorial content, including involvement in planning meetings and assignment of writers.
Prepares contracts and payments for print program contributors.
Liaises with Marketing and Communication for print program content deliverables.
Liaises with Marketing and Communications for 50th anniversary special event marketing materials.
Financial

Submits invoices for payments; submits purchase and payment requests, expense claims, and petty cash vouchers in accordance with established practices. Monitors requests and claims to ensure that budgets are not exceeded.
Researches and develops the required information for the 50th anniversary special events budgets and project information. Monitors budgets and expenditures through approved tracking systems.
Tracks deadlines and ensures that all reports are prepared in compliance with the terms and conditions of the agreements within the designated timelines.
General Administrative Duties

Creates, distributes, and gathers evaluation and feedback information from internal and external partners. Addresses and distributes information as needed, and compiles information into report form.
Maintains accurate records management systems in alignment with the standards and procedures required by Mountain Culture and Banff Centre.
Qualifications and Educational Requirements
Completion of a college or university degree in related field or equivalent in experience
5 years’ experience working in an administrative capacity, preferably with hands on project management or festival/event planning
Film festival or special events experience is an asset
Proficient with Microsoft Office programs, and competent working with custom software programs and using internet and web-based communication methods, adept at new technologies, software applications, and digital platforms
Proven organizational expertise and the ability to manage multiple projects and large volumes of information at once with high level of attention to detail
Ability to work independently, to lead by example, and to problem-solve creatively
Comfortable working in a fast-paced environment, with the ability to think and act quickly
Demonstrated experience working with a broad range of internal and external stakeholders is essential
Strong analytical, writing, and interpersonal skills are required
Special Requirements
Due to the nature of the Festival programming, this position requires the candidate to be available to work a flexible, irregular schedule including evenings, holidays, and weekends.
Employment Terms and Benefits
In accordance with CUPE 4318, this is a unionized, hourly support staff position, subject to a 500 hour probationary period.
This position pays between $28.29 and $29.70 per hour working up to 40 hours per week on a rotating schedule.
Benefits of working at Banff Centre are:
Transitional Staff housing options (based on availability)
Hybrid work environment (3 days in the office, 2 days remote)
Employee Assistance Program
Professional Development
Staff cafeteria and restaurant discounts
Onsite fitness facility at a discounted rate – first month free for new staff!
Application Process
We are accepting applications for the Special Projects Lead - 50th Anniversary position until 11:59pm MST on March 16, 2025
Candidates offered a position with Banff Centre, in this capacity, will be required to obtain a criminal record check verifying a clear record before a final job offer can be finalized.
Visa Requirements: Candidates must be legally eligible to work in Canada. Banff Centre is unable to assist candidates in obtaining Canadian work authorization.
Commitment to Diversity

Banff Centre for Arts and Creativity is committed to creating an equitable, diverse, and inclusive campus for students, faculty, staff and visitors. Guided by our values, Banff Centre is rooted in Alberta with provincial, national and global impact. Our strength arises from inclusion; the diversity of people, ideas, perspectives, and cultural backgrounds in our work and team. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression to apply.

FOIP Statement

Banff Centre for Arts and Creativity, through its third-party vendor, collects and stores information applicable to the candidate profile you create when you submit the information asked for above. The use and disclosure of the collected information is for the sole purpose of job search and placement activities for Banff Centre. The information is subject to the Freedom of Information and Protection of Privacy Act. The information will be retained and when disposed of it is done so in a secure matter.