Banff Centre for Arts and Creativity
 
Banff, AB
$18.92 an hour
Banff Centre for Arts and Creativity
Banff, AB
$18.92 an hour

Location
Banff, AB

Benefits
Pulled from the full job description
Housing allowance

Full job description
Administrative Assistant
This is a term position from July 2024 to July 2025

(This position is under review)

Banff Centre for Arts and Creativity aims to inspire everyone who attends our campus – artists, leaders, and thinkers – to unleash their creative potential.

We acknowledge, with deep respect and gratitude, our home on the side of Sacred Buffalo Guardian Mountain. In the spirit of respect and truth, we honour and acknowledge the Banff area, known as “Minhrpa” (translated in Stoney Nakoda as “the waterfalls”) and the Treaty 7 territory and oral practices of the Îyârhe Nakoda (Stoney Nakoda) – comprised of the Bearspaw, Chiniki, and Goodstoney Nations – as well as the Tsuut’ina First Nation and the Blackfoot Confederacy comprised of the Siksika, Piikani, Kainai. We acknowledge that this territory is home to the Shuswap Nations, Ktunaxa Nations, and Metis Nation of Alberta, Rocky view District 4. We acknowledge all Nations who live, work, and play, help us steward this land, and honour and celebrate this place.

The Opportunity
The Administrative Assistant provides support and backup for various areas of Financial Services, Procurement and Physical Facilities. The position is responsible for processing accounting transactions, procurement clerical duties and administrative support in physical facilities.

Roles and Responsibilities
Reporting to Manager, Accounting and Financial Reporting, below are some key accountabilities:

Accounting

processing purchase and payment requests
responding to vendor inquiries
providing administrative back-up
support for other accounting team members as assigned
Procurement

processing purchase orders
entering new vendor data in accordance with established practices
administering the inventory management and Navision (“NAV”) systems
administering cell phone fleet requirements including, for example, new phone orders, account data entry updates, resetting voicemails, trouble shooting, blocking/unblocking international roaming, user point of contact, invoice processing, etc.
Physical Facilities

processing purchase requests
creating work orders in accordance with established practices
monitoring and first level response of physical facilities inbox
coordinating vehicle fleet bookings, maintenance and other related tracking
organizing and filing blue prints as required
accessing and updating insurance information as required
Qualifications and Educational Requirements
Possesses 1 to 3 years of experience in an office environment, experience in financial related transactions is an asset
Demonstrated experience dealing with administrative transactions in multiple areas of focus
Strong attention to detail and exceptionally accurate
Able to work in a team environment
Able to organize multiple tasks on a daily, changing basis
Experience dealing effectively with interruptions and changing priorities
Proficient with Microsoft office suite, specifically excel
Experience with Microsoft NAV Dynamics is an asset
Employment Terms and Benefits
In accordance with CUPE 4318, this is a unionized, hourly support staff position, subject to a 500-hour probationary period.
This position pays 18.92 per hour working up to 35 hours per week on a regular schedule.
Benefits of working at Banff Centre are:
Transitional Staff housing options (based on availability)
Professional Development
cafeteria and restaurant discounts
Onsite fitness facility at a discounted rate – first month free for new staff!
Application Process
We are accepting applications for the Administrative Assistant position until 11:59pm MST July 7, 2024
Candidates offered a position with Banff Centre, in this capacity, will be required to obtain a criminal record check verifying a clear record before a final job offer can be finalized.
Visa Requirements: Candidates must be legally eligible to work in Canada. Banff Centre is unable to assist candidates in obtaining Canadian work authorization.
Commitment to Diversity

Banff Centre for Arts and Creativity is committed to creating an equitable, diverse, and inclusive campus for students, faculty, staff and visitors. Guided by our values, Banff Centre is rooted in Alberta with provincial, national and global impact. Our strength arises from inclusion; the diversity of people, ideas, perspectives, and cultural backgrounds in our work and team. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression to apply.

FOIP Statement

Banff Centre for Arts and Creativity, through its third-party vendor, collects and stores information applicable to the candidate profile you create when you submit the information asked for above. The use and disclosure of the collected information is for the sole purpose of job search and placement activities for Banff Centre. The information is subject to the Freedom of Information and Protection of Privacy Act. The information will be retained and when disposed of it is done so in a secure matter.