Banff Centre for Arts and Creativity Banff, AB $18.92 an hour Banff Centre for Arts and Creativity Banff, AB $18.92 an hour Location Banff, AB Benefits Pulled from the full job description Housing allowance Full job description Administrative Assistant This is a term position from July 2024 to July 2025 (This position is under review) Banff Centre for Arts and Creativity aims to inspire everyone who attends our campus – artists, leaders, and thinkers – to unleash their creative potential. We acknowledge, with deep respect and gratitude, our home on the side of Sacred Buffalo Guardian Mountain. In the spirit of respect and truth, we honour and acknowledge the Banff area, known as “Minhrpa” (translated in Stoney Nakoda as “the waterfalls”) and the Treaty 7 territory and oral practices of the Îyârhe Nakoda (Stoney Nakoda) – comprised of the Bearspaw, Chiniki, and Goodstoney Nations – as well as the Tsuut’ina First Nation and the Blackfoot Confederacy comprised of the Siksika, Piikani, Kainai. We acknowledge that this territory is home to the Shuswap Nations, Ktunaxa Nations, and Metis Nation of Alberta, Rocky view District 4. We acknowledge all Nations who live, work, and play, help us steward this land, and honour and celebrate this place. The Opportunity The Administrative Assistant provides support and backup for various areas of Financial Services, Procurement and Physical Facilities. The position is responsible for processing accounting transactions, procurement clerical duties and administrative support in physical facilities. Roles and Responsibilities Reporting to Manager, Accounting and Financial Reporting, below are some key accountabilities: Accounting processing purchase and payment requests responding to vendor inquiries providing administrative back-up support for other accounting team members as assigned Procurement processing purchase orders entering new vendor data in accordance with established practices administering the inventory management and Navision (“NAV”) systems administering cell phone fleet requirements including, for example, new phone orders, account data entry updates, resetting voicemails, trouble shooting, blocking/unblocking international roaming, user point of contact, invoice processing, etc. Physical Facilities processing purchase requests creating work orders in accordance with established practices monitoring and first level response of physical facilities inbox coordinating vehicle fleet bookings, maintenance and other related tracking organizing and filing blue prints as required accessing and updating insurance information as required Qualifications and Educational Requirements Possesses 1 to 3 years of experience in an office environment, experience in financial related transactions is an asset Demonstrated experience dealing with administrative transactions in multiple areas of focus Strong attention to detail and exceptionally accurate Able to work in a team environment Able to organize multiple tasks on a daily, changing basis Experience dealing effectively with interruptions and changing priorities Proficient with Microsoft office suite, specifically excel Experience with Microsoft NAV Dynamics is an asset Employment Terms and Benefits In accordance with CUPE 4318, this is a unionized, hourly support staff position, subject to a 500-hour probationary period. This position pays 18.92 per hour working up to 35 hours per week on a regular schedule. Benefits of working at Banff Centre are: Transitional Staff housing options (based on availability) Professional Development cafeteria and restaurant discounts Onsite fitness facility at a discounted rate – first month free for new staff! Application Process We are accepting applications for the Administrative Assistant position until 11:59pm MST July 7, 2024 Candidates offered a position with Banff Centre, in this capacity, will be required to obtain a criminal record check verifying a clear record before a final job offer can be finalized. Visa Requirements: Candidates must be legally eligible to work in Canada. Banff Centre is unable to assist candidates in obtaining Canadian work authorization. Commitment to Diversity Banff Centre for Arts and Creativity is committed to creating an equitable, diverse, and inclusive campus for students, faculty, staff and visitors. Guided by our values, Banff Centre is rooted in Alberta with provincial, national and global impact. Our strength arises from inclusion; the diversity of people, ideas, perspectives, and cultural backgrounds in our work and team. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression to apply. FOIP Statement Banff Centre for Arts and Creativity, through its third-party vendor, collects and stores information applicable to the candidate profile you create when you submit the information asked for above. The use and disclosure of the collected information is for the sole purpose of job search and placement activities for Banff Centre. The information is subject to the Freedom of Information and Protection of Privacy Act. The information will be retained and when disposed of it is done so in a secure matter.
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