Banff Centre for Arts and Creativity
 
Banff, AB
$27.17 an hour - Full-time
Banff Centre for Arts and Creativity
Banff, AB
$27.17 an hour

Job details

Pay
$27.17 an hour
Job type
Full-time
Shift and schedule
Weekends as needed
Rotating shift

Location
Banff, AB

Benefits
Pulled from the full job description
Housing allowance

Full job description
Production Administrative Coordinator
This is a term position from September 15, 2024, to November 8, 2024

Banff Centre for Arts and Creativity aims to inspire everyone who attends our campus – artists, leaders, and thinkers – to unleash their creative potential.

We acknowledge, with deep respect and gratitude, our home on the side of Sacred Buffalo Guardian Mountain. In the spirit of respect and truth, we honour and acknowledge the Banff area, known as “Minhrpa” (translated in Stoney Nakoda as “the waterfalls”) and the Treaty 7 territory and oral practices of the Îyârhe Nakoda (Stoney Nakoda) – comprised of the Bearspaw, Chiniki, and Goodstoney Nations – as well as the Tsuut’ina First Nation and the Blackfoot Confederacy comprised of the Siksika, Piikani, Kainai. We acknowledge that this territory is home to the Shuswap Nations, Ktunaxa Nations, and Metis Nation of Alberta, Rockyview District 4. We acknowledge all Nations who live, work, and play, help us steward this land, and honour and celebrate this place.

The Opportunity
The Banff Centre Mountain Film and Book Festival is one of the flagship programs of Banff Centre. What began as a one-day festival of climbing films has now blossomed into a nine-day event in Banff that explores and celebrates what Mountain Culture means to people around the world. Events include film screenings; readings; guest-speaker presentations; film, book, essay, and photography competitions; film-making, writing, and photography workshops; and art and craft and mountain gear markets.

Banff Centre is looking for a Production Administrative Coordinator to provide administrative support for all aspects of the technical planning and delivery of the Banff Centre Mountain Film and Book Festival (BCMFBF) and its related programming events.

Roles and Responsibilities
Reporting to Senior Technical Producer, below are some key accountabilities:

Communicating on a regular basis with the Senior Technical Producer and the Festival Directors to oversee the detailed technical planning of the Festival programs and events.
Communicating with presenters and faculty to determine technical specifications for each program as well as equipment, space, and facility needs. Liaise with Festival Directors to establish technical rehearsal schedules and to ensure faculty are informed and prepared to participate.
Assisting the Festival Directors with the technical delivery of the program by providing orientation sessions, answering technical questions, providing site inspections, following-up on space and facility needs, and liaising with the appropriate BCMFBF and Program Operations staff on specific requests related to the technical production of each program.
Assisting with recruitment, contract preparation, and scheduling of technical, termed staff
Assisting with all relations, logistics, and administrative details relating to the sourcing and acquisition of technical equipment and related sponsorships, including their timely delivery and return
Updating and maintaining the centralized database as it relates to event production.
Providing technical support at festivals' seminars and special events in all venues, as required
In the absence of the Directors, serving as front-line contact for all technical issues, responding to inquiries and providing information as required.
Qualifications and Educational Requirements
Minimum three to five years administrative experience in event production.
Completion of a university degree in a related discipline or equivalent professional experience.
Substantial experience in program delivery and project management
Strong computer skills including word processing, Outlook, Excel, and databases.
Well-developed communication and interpersonal skills, ability to interact professionally with outside individuals and organizations, ability to seek collaborative solutions and to persuade others.
Strong organizational and time management skills
High level of commitment to delivery of customer service excellence
Ability to work effectively under pressure, with shifting priorities.
Ability to manage multiple projects at once with a high level of attention to detail
Ability to work effectively within an approved budget.
Adept at problem-solving, decision-making, and negotiating win-win solutions with individuals and or groups.
Previous experience or knowledge of electronic multi-media presentation technology is an asset.
Special Requirements
Due to the nature of the job, this position requires the candidate to be available to work a flexible, irregular schedule and weekends.
Employment Terms and Benefits
This is a term position from September 15, 2024 to November 8, 2024
In accordance with CUPE 4318, this is a unionized, hourly support staff position, subject to a 500 hour probationary period.
This position pays $27.17 per hour working up to 40 hours per week on a rotating schedule.
Benefits of working at Banff Centre are:
Staff housing options (based on availability)
Staff cafeteria and restaurant discounts
Onsite fitness facility at a discounted rate – first month free for new staff!
Application Process
We are accepting applications for the Production Administrative Coordinator position until 11:59pm MST July 28, 2024.
Candidates offered a position with Banff Centre, in this capacity, will be required to obtain a criminal record check verifying a clear record before a final job offer can be finalized.
Visa Requirements: Candidates must be legally eligible to work in Canada. Banff Centre is unable to assist candidates in obtaining Canadian work authorization.

Commitment to Diversity

Banff Centre for Arts and Creativity is committed to creating an equitable, diverse, and inclusive campus for students, faculty, staff and visitors. Guided by our values, Banff Centre is rooted in Alberta with provincial, national and global impact. Our strength arises from inclusion; the diversity of people, ideas, perspectives, and cultural backgrounds in our work and team. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression to apply.

FOIP Statement

Banff Centre for Arts and Creativity, through its third-party vendor, collects and stores information applicable to the candidate profile you create when you submit the information asked for above. The use and disclosure of the collected information is for the sole purpose of job search and placement activities for Banff Centre. The information is subject to the Freedom of Information and Protection of Privacy Act. The information will be retained and when disposed of it is done so in a secure matter.