Banff Centre for Arts and Creativity
 
Banff, AB
$21.51–$22.59 an hour
Banff Centre for Arts and Creativity
Banff, AB
$21.51–$22.59 an hour

Location
Banff, AB

Benefits
Pulled from the full job description
Employee assistance program
Housing allowance

Full job description
Accounts Receivable Administrator
This is a term position ending March 31, 2025

Banff Centre for Arts and Creativity aims to inspire everyone who attends our campus – artists, leaders, and thinkers – to unleash their creative potential.

We acknowledge, with deep respect and gratitude, our home on the side of Sacred Buffalo Guardian Mountain. In the spirit of respect and truth, we honour and acknowledge the Banff area, known as “Minhrpa” (translated in Stoney Nakoda as “the waterfalls”) and the Treaty 7 territory and oral practices of the Îyârhe Nakoda (Stoney Nakoda) – comprised of the Bearspaw, Chiniki, and Goodstoney Nations – as well as the Tsuut’ina First Nation and the Blackfoot Confederacy comprised of the Siksika, Piikani, Kainai. We acknowledge that this territory is home to the Shuswap Nations, Ktunaxa Nations, and Metis Nation of Alberta, Rockyview District 4. We acknowledge all Nations who live, work, and play, help us steward this land, and honour and celebrate this place.

The Opportunity
The Accounts Receivable Administrator oversees the accurate and timely processing of invoices generated by Banff Centre. This includes the input, coding, approval, verification, and final issuance of all invoices. The incumbent is responsible for maintaining positive internal and external customer relations. They are also responsible for all cashiering functions.

Roles and Responsibilities
Reporting to the Accounting Manager, below are some key accountabilities:

Customer Account Management

Creating new customer accounts as needed for Conferences and other departments requiring external billing
Processing credit applications to determine creditworthiness of new customers
Timely and accurate processing of all customer charges and invoices on their Accounts Receivable (A/R) accounts, ensuring compliance with all policies and procedures relating to customer accounts and billing
Processes all requests for customer accounts, including but not limited to refunds
Responding to inquiries from customers and departments on all billing issues and working with the department and the customer to resolve any discrepancies or disputes
Following up on delinquent accounts, assessing interest charges, providing reports, and making recommendations for further action for collection
Conference Management/Registration

Reconciling all Conference Management/Registration Packages trust accounts in accordance with agreements, generating a closing statement of account to accompany payment of funds or invoice to client
Technology

Effectively uses and understands the accounts receivable components of Visual One, CNS, and NAV financial systems.
General Accounting

Reconciling specific Accounts Receivable related balance sheet accounts on a monthly basis
Responsible for correctly entering all Interdepartmental Transfers (IDTs)
Filing and Administration

Filing, maintaining, and storing all Accounts Receivable related records as per department guidelines
Responsible for responding to requests from the Admissions Office regarding record retrieval and reissuance when necessary
Cashiering

Provides in person cashiering services during cashiering office operating hours
Qualifications and Educational Requirements
3+ years’ accounts receivable experience
Accounting Diploma is an asset
Comfortable working with computer systems in an office environment and demonstrates strong working knowledge of Microsoft Office software programs, including Word and Excel.
Experience with Visual One and NAV financial systems would be preferred.
Possesses strong communication skills and the confidence to deal with all internal and external customers of Banff Centre
Strong ability to prioritize multiple assignments and duties
Employment Terms and Benefits
In accordance with CUPE 4318, this is a unionized, hourly support staff position, subject to a 500-hour probationary period.
This position pays $21.51 to $22.59 per hour working up to 35 hours per week on a regular schedule.
Benefits of working at Banff Centre are:
Transitional Staff housing options (based on availability)
Employee Assistance Program
Professional Development
Staff cafeteria and restaurant discounts
Onsite fitness facility at a discounted rate – first month free for new staff!
Application Process
We are accepting applications for the Accounts Receivable Administrator position until a suitable candidate is found.
Candidates offered a position with Banff Centre, in this capacity, will be required to obtain a criminal record check verifying a clear record before a final job offer can be finalized.
Visa Requirements: Candidates must be legally eligible to work in Canada. Banff Centre is unable to assist candidates in obtaining Canadian work authorization.
Commitment to Diversity

Banff Centre for Arts and Creativity is committed to creating an equitable, diverse, and inclusive campus for students, faculty, staff and visitors. Guided by our values, Banff Centre is rooted in Alberta with provincial, national and global impact. Our strength arises from inclusion; the diversity of people, ideas, perspectives, and cultural backgrounds in our work and team. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression to apply.

FOIP Statement

Banff Centre for Arts and Creativity, through its third-party vendor, collects and stores information applicable to the candidate profile you create when you submit the information asked for above. The use and disclosure of the collected information is for the sole purpose of job search and placement activities for Banff Centre. The information is subject to the Freedom of Information and Protection of Privacy Act. The information will be retained and when disposed of it is done so in a secure matter.