Banff Centre for Arts and Creativity
Banff, AB

Job details
Full-time
5 hours ago
Benefits
Housing allowance
Employee assistance program
Skills
Organizing events
Microsoft Powerpoint
Microsoft Word
French
Clerical processing
Recruitment coordination support
Reference checking
Microsoft Outlook
ATS
Filing
Databases
Hiring
Project management
Client services
Human resources
Customer service orientation
Recruiting
Contracts
SharePoint
Front desk
Interviewing
Human Resources
Client interaction
Full job description
Talent Management and Culture Coordinator
Banff Centre for Arts and Creativity aims to inspire everyone who attends our campus – artists, leaders, and thinkers – to unleash their creative potential.

We acknowledge, with deep respect and gratitude, our home on the side of Sacred Buffalo Guardian Mountain. In the spirit of respect and truth, we honour and acknowledge the Banff area, known as “Minhrpa” (translated in Stoney Nakoda as “the waterfalls”) and the Treaty 7 territory and oral practices of the Îyârhe Nakoda (Stoney Nakoda) – comprised of the Bearspaw, Chiniki, and Goodstoney Band – as well as the Tsuut’ina First Nation and the Blackfoot Confederacy comprised of the Siksika, Piikani, Kainai. We acknowledge that this territory is home to the Shuswap Nations, Ktunaxa Nations, and Metis Nation of Alberta, District 4. We acknowledge all Nations who live, work, and play, help us steward this land, and honour and celebrate this place.

The Opportunity
The Talent Management and Culture Coordinator is responsible for providing front-line reception, administrative, and clerical support to the Human Resources teams. This role assists with a variety of talent management, employee experience, and HR initiatives, while supporting departmental activities, programs, and events. As a key point of contact for employees, applicants, visitors, and external stakeholders, the Talent Management and Culture Coordinator represents Banff Centre professionally and promotes a positive employee experience in every interaction

Roles and Responsibilities
Reporting to the Director, Human Resources, below are some key accountabilities:

General Accountabilities

Reception to the Donald Cameron Centre and administrative support to the Human Resources team and Program Administration team as required.
Variety of clerical duties including but not limited to, ordering office supplies, and sorting mail.
The incumbent performs regular administrative duties including composition of routine correspondence and maintaining the Human Resources filing system, calendar and room bookings.
Assists other departmental staff in the production of standardized correspondence and assist with work projects and assignments, when required.
Monitors the Human Resources, Training and Careers inboxes and field all general inquiries at the Banff Centre with the highest standards of customer service and efficiency.
Represent Banff Centre professionally and promote a positive employee experience in all interactions.

Recruitment

Under the general direction of the Director, Human Resources, the Talent Management and Culture Coordinator is responsible for the timely posting and monitoring of requisitions for vacant positions.
Basic knowledge of all positions posted to provide candidates with sound information on the position opportunities. The Talent Management and Culture Coordinator will actively promote the positions that are more difficult to recruit.
Support to the recruitment area through coordinating interviews, scheduling candidates and hiring committees, completing reference checks, making travel arrangements, and administration of the candidate care program.
Under direction of the Director Human Resources, facilitates the recruitment process when assigned; this may include pre-screening, interviewing, reference checking, regretting and offering candidates.
Attend job fairs and local off site recruitment fairs as determined by the DHR.

Applicant Tracking System

Uses the applicant tracking system to maintain all information related to requisitions and candidate records.
Administrator for the applicant tracking system and will provide the administration of the candidate care program for all requisitions as required, as well as perform routine updates to templates and customized fields as required.

On-boarding Process

Production, audit and maintenance of all on-boarding documents related to commencing employment including but not limited to payroll information, employment contracts, and criminal record checks.
Creation of new employee files.

Training

Assist the DHR by providing support in the development of marketing materials for offered programs, maintenance of the training inbox for registration, general inquires, along with room and food and beverage requirements.
Assist with the creation and tracking of Employee Learning Agreements.
Coordination of travel and accommodation for any visiting faculty.
Administer the bi-weekly employee orientation program by coordinating logistics, communicating with department leaders, tracking attendance, and ensuring completion of all orientation documentation and sign-off forms.
Creation of the weekly Human Resources email and update of the Training and Retention SharePoint site.

Retention

The TMCC will assist the DHR in organizing events for staff, including the annual Service Celebration, lunch and learns and holiday parties.


Purchase Requisitions

Monthly reconciliation and processing of purchase requisitions for advertising, training, and other costs on behalf of Human Resources.


Other

Working knowledge of the Protection of Privacy Act (POPA) and Access to Information Act (ATIA) and how it applies to the information in Human Resources and Program Administration.
The TMCC will regularly review the website for Human Resources content and recommend to the HRD any changes that may be required.
Qualifications and Educational Requirements
2+ years of office experience is required, preferably working in a human resources environment.
Diploma/Degree in Human Resources or related area
Proficient with the Microsoft suite of products (e.g. Word, Excel, Outlook and PowerPoint)
Applicant Tracking System and/or database experience
Exceptional customer service skills with the ability to build strong relationships with internal and external clients
Strong attention to detail
Ability to multi-task to effectively project manage all active Recruitment Competitions
Ability to speak and read French is an asset
Employment Terms and Benefits
This is a salaried support staff position, subject to a 6 month probationary period.
The annual salary for this position is between $41,769.00 - $48,223.50 depending on experience, based on working 37.5 hours per week.
The successful candidate will have access to a range of benefits through Alberta Blue Cross and will be eligible to participate in our defined benefit pension plan.
Benefits of working at Banff Centre are:
Transitional staff housing options (based on availability)
Professional development
Staff cafeteria and restaurant discounts
Employee Assistance Plan
Onsite fitness facility at a discounted rate – first month free for new staff!
Application Process
We are accepting applications for the Talent Management and Culture position until a suitable candidate is found.
Candidates offered a position with Banff Centre, in this capacity, will be required to obtain a criminal record check verifying a clear record before a final job offer can be finalized.
Visa Requirements: Candidates must be legally eligible to work in Canada. Banff Centre is unable to assist candidates in obtaining Canadian work authorization
Commitment to Diversity

Banff Centre for Arts and Creativity is committed to creating an equitable, diverse, and inclusive campus for students, faculty, staff and visitors. Guided by our values, Banff Centre is rooted in Alberta with provincial, national and global impact. Our strength arises from inclusion; the diversity of people, ideas, perspectives, and cultural backgrounds in our work and team. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression to apply.

Privacy Statement

Banff Centre is a public body pursuant to the Protection of Privacy Act (Alberta) (“POPA”) and the Access to Information Act (“ATIA”). All of your personal information collected by Banff Centre, including personal information collected through third-party contractors or platforms, in relation to the creation of your candidate profile and submission of a job application, is collected pursuant to section 4(c) of POPA for the purpose of administering your candidate profile, evaluating your eligibility for a position(s) at Banff Centre, and communicating with you about your application. Your personal information may be disclosed, as required, pursuant to ATIA or other applicable law, to satisfy reporting requirements, or for statistical, funding, planning or research purposes.

If you have any questions about the collection, use or protection of this information, please contact the Privacy Coordinator at privacy@banffcentre.ca, 107 Tunnel Mountain Drive, Box 1200, Banff Alberta, T1L 1H5, 403.762.6100.