Banff Centre for Arts and Creativity
Banff, AB
$23.29–$24.45 an hour - Full-time
 

Job details
Pay
$23.29–$24.45 an hour
Job type
Full-time
Shift and schedule
Weekends as needed
Rotating shift

Location
Banff, AB

Benefits
Pulled from the full job description
Employee assistance program
Housing allowance

Full job description
Production Coordinator
This is a term position to March 31, 2026, with a possibility of extension.

Banff Centre for Arts and Creativity aims to inspire everyone who attends our campus – artists, leaders, and thinkers – to unleash their creative potential.

We acknowledge, with deep respect and gratitude, our home on the side of Sacred Buffalo Guardian Mountain. In the spirit of respect and truth, we honour and acknowledge the Banff area, known as “Minhrpa” (translated in Stoney Nakoda as “the waterfalls”) and the Treaty 7 territory and oral practices of the Îyârhe Nakoda (Stoney Nakoda) – comprised of the Bearspaw, Chiniki, and Goodstoney Nations – as well as the Tsuut’ina First Nation and the Blackfoot Confederacy comprised of the Siksika, Piikani, Kainai. We acknowledge that this territory is home to the Shuswap Nations, Ktunaxa Nations, and Metis Nation of Alberta, Rockyview District 4. We acknowledge all Nations who live, work, and play, help us steward this land, and honour and celebrate this place.

The Opportunity
The Production Coordinator provides the logistical, administrative, operational and production support required for the co-ordination of Banff Centre Media and Production and content capture activities, providing production coordination support for video, audio and media production, postproduction, and music recordings stemming from all departments across Banff Centre and external clients.

This role is responsible for coordinating and facilitating departmental planning and communication for content capture projects, Banff Centre programs and events, ensuring all production elements required for successful delivery are organized ahead of time, and that the operational and logistical production requirements meet the expectations of faculty, participants, project and production leads.

Roles and Responsibilities
Reporting to the Technical Producer/Director (TP/D), below are some key accountabilities:

Production Scheduling

With direction from the TP/D, this position is responsible for building projects in Farmers Wife (“FW”) software (equipment, people, spaces) and tracking time reporting on programs and projects. There will be a requirement to produce reports using this software
Creates and maintains production schedules, ensuring deadlines are met, including setup/strike schedules, post-mortems, program support activities, production rentals, and other activities
Coordinates the workflow of resource request forms and planning spreadsheets both ongoing and annually
Schedules and coordinates planning and production meetings for Media and Production with internal departments and external partners, arranging and distributing documents in advance for meetings and programs and distributing minutes post meetings
Negotiates and schedules resource support (equipment, facilities, personnel) for all projects
Production & Postproduction

Prepares weekly and/or daily productions schedules; distributes and updates crew production schedules
Prepares call sheets, shot lists, and distributes production materials
Acts as the central point of contact between departments, ensuring smooth workflows
Addresses last-minute challenges and escalates to management where appropriate
Ensures proper storage of production files, releases, contracts, and receipts
Assists in organizing footage, backing up files, and preparing reports
Coordinates post capture and post partnership related follow-up
Production Administration

Maintains files on each program/project with all relevant production information
Compiles and prepares documentation and materials required for proposals and/or reports
Prepares production contracts and agreements, ensuring that legal permissions, permits and intellectual property agreements are signed and in place in advance of production activities
Researches and secures filming permits
Prepares weekly content planning spreadsheet with delivery/publishing dates, and keeps a status list of works in production and a current list of upcoming deadlines for work with Marketing and Communications
Acts as the primary contact for department guests, participants and faculty related to media and production; arranging travel, accommodation and schedules
Collects and supplies to marketing all Banff Centre website information required for Media and Production presence and promotion
Prepares quarterly reports, assists with contracts, grant applications and sponsorship from proposal to final reporting and follow-up
Books space and equipment as required
Financial Responsibilities

Assists with budgeting, coordinates purchase orders, and tracks expenses in accordance with established practices
Develops and monitors budgets for Media and Production, tracking expenditures through approved tracking systems
Researches and develops required information for production budgets, including sourcing quotes from vendors
Coordinates activities related to accounts payables and the timely payment of invoices, creation of purchase orders, cheque requisitions, petty cash vouchers, and client A/R adjustment forms in accordance with established practices
Processes payments for crew, vendors; submits expense claims and ensures accurate tracking in regard to established budgets
Communications

Acts as key liaison with all participants, faculty; and facilitates communication with other Banff Centre departments
Greets arriving clients/participants and orients them to the program spaces
Liaises with clients, participants and production/technical crew during pre-production, production and post production
Communicates on a regular basis with the main contacts on programs both internally and externally regarding, e.g., ask/answer questions, and provides follow-up on production commitments and schedules
Effectively communicates and problem-solves issues and concerns
Maintains excellent internal communications with all Banff Centre departments to ensure program delivery expectations are me
Communicates with all Banff Centre departments including technical services, program services, hospitality, custodial, and front desk in order to coordinate the set-up and meet ongoing logistical requirements that are required for individual Banff Centre programs and events
Customer Service

Provides exceptional customer service delivery when seeking solutions to problems and in all dealings with internal or external clients, artists / participants, employees, resident guests, or public
Qualifications and Educational Requirements
Degree or Diploma in Film/Media/Television, or equivalent professional experience
Minimum 5 years’ experience working within a media video production environment is required
Ability to work independently, problem-solve responsibly, and communicate effectively, while working cohesively within a dynamic team
Strong analytical, writing, scheduling, and excellent interpersonal skills and must be able to work effectively within an artistic environment where flexible solutions are required
Ability to think and act quickly and responsibly with a broad range of artists
Experience in music recording/engineering is an asset
Special Requirements
Due to the nature of the job, this position requires the candidate to be available to work a flexible, irregular schedule and weekends.
Employment Terms and Benefits
In accordance with CUPE 4318, this is a unionized, hourly support staff position, subject to a 500 hour probationary period.
This position pays $23.29 to $24.45 per hour working up to 40 hours per week on a rotating schedule.
Benefits of working at Banff Centre are:
Transitional Staff housing options (based on availability)
Employee Assistance Program
Professional Development
Staff cafeteria and restaurant discounts
Onsite fitness facility at a discounted rate – first month free for new staff!
Application Process
We are accepting applications for the Production Coordinator position until a suitable candidate is found.
Candidates offered a position with Banff Centre, in this capacity, will be required to obtain a criminal record check verifying a clear record before a final job offer can be finalized.
Visa Requirements: Candidates must be legally eligible to work in Canada. Banff Centre is unable to assist candidates in obtaining Canadian work authorization.
Commitment to Diversity

Banff Centre for Arts and Creativity is committed to creating an equitable, diverse, and inclusive campus for students, faculty, staff and visitors. Guided by our values, Banff Centre is rooted in Alberta with provincial, national and global impact. Our strength arises from inclusion; the diversity of people, ideas, perspectives, and cultural backgrounds in our work and team. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression to apply.

FOIP Statement

Banff Centre for Arts and Creativity, through its third-party vendor, collects and stores information applicable to the candidate profile you create when you submit the information asked for above. The use and disclosure of the collected information is for the sole purpose of job search and placement activities for Banff Centre. The information is subject to the Freedom of Information and Protection of Privacy Act. The information will be retained and when disposed of it is done so in a secure matter.